SETBC Monthly Travel Reimbursement Claim

Submit a monthly travel reimbursement claim or look up your previous submissions. New claims open from the SET-BC Forms Hub. Admin and My Applications use an email confirmation code to sign in.

New SETBC Monthly Travel Reimbursement Claim

Mileage uses the VSB Non-Trades rate for the claim month. The first 257 km use the 0–257 rate. CAD and USD totals. Required fields marked with *

Before you begin

All receipts that were received digitally can be uploaded to the form.

All receipts received as hard copies must be scanned or photographed using this form as well as submitted physically to accounting.

Please note the submission # when submitting the hard-copy receipts.

I have reviewed and understood the information provided above. *

Claimant's Information

First Name * Last Name *

Email * The claim is filed under this email.

School District #39 Employee? * No Yes

Mailing Address *

Street Address Address Line 2

City Province

Postal / Zip Code Country

Reimbursement Month * Year *

Claim Detail *

Select “Add Entry” to enter each travel line. Mileage is priced from the VSB Non-Trades rate for the reimbursement month: the first 257 km that month at the 0–257 rate, and the rest at the 258+ rate. Tick the meals you are claiming (B = Breakfast, L = Lunch, D = Dinner); meal amounts are fixed rates and calculated automatically. Enter Hotel and Misc amounts when applicable and pick the currency (CAD or USD) you paid in for each. A receipt is required for any line with a Hotel or Misc amount. Mileage is always CAD.

Mileage is priced when you submit. The amount shown here is a preview once the month’s rate is loaded.

Total Claim (CAD) $0.00

Total Claim (USD) $0.00

Certification

I Hereby Certify:

That the mileage claimed is correct and that I hold a valid B.C. Driver’s License
That I carry a minimum of $3,000,000 public liability & property damage insurance coverage

I confirm the certification above and the claim details are accurate. *

Signature *

Mobile users: Tap box once then sign

Saves form fields on this device (not attachments).

✓

Application Submitted

Your SETBC Monthly Travel Reimbursement Claim has been recorded.

Invoice No. —

Save your Invoice No. You can also look up the application under My Applications (read-only).

My Applications

Sign in with the email used on your application. We email a 6-digit confirmation code.

Admin — SETBC Monthly Travel Reimbursement Claim Approvals

Review Submitted requisitions. Signatures are required for Approve and Partial decisions; the signature is baked into the stored PDF. Opt in to Quick eSign to save your own signature and one-click Approve.

Owner/Admin OTP login. Signed-in Owners and Admins can open Settings to manage admin access. About, PDF extras, and the PDF template stay Owner-only. Login uses an email confirmation code.

Quick eSign

Save your approval signature once for your signed-in admin email. When a signature is on file, Submitted claims show a one-click Approve (requested amount, signature baked into the PDF, email). Partial and Reject still use the decide form.

Enable Quick eSign

Settings

Signed-in Owners and Admins can manage who has admin access. About, optional extra PDF recipients, and the PDF template stay Owner-only. PDF emails always go to the applicant plus every Owner and Admin.

Owners & Admins

Home page Show “About this app” on home

Owner-only. The About panel is hidden by default; enable it when you want visitors to see the app overview.

Travel meal rates (fixed, CRA)

Staff tick B / L / D per travel line; the meal amount is calculated from these rates. The same dollar amount applies in the line's meal currency: a USD meal claims these dollars in USD (counted in the USD total, not converted). Leave a rate blank if it does not apply - staff cannot claim that meal until it is set.

Breakfast (B) $ Lunch (L) $ Dinner (D) $

Optional extra PDF recipients

Comma-separated extras beyond Owners/Admins (and any PROD_AUTHORIZER_EMAILS secret). Leave blank if everyone who needs the PDF is already an Owner or Admin.

Emails

PDF template

Owner-only. Edits labels and default COA on the Application/Reimbursement PDF (Travel completed-PDF layout). New submit / decide / receipts PDFs pick these up. Admin approval signatures are baked into the stored decision PDF (not kept as a separate image).

Header / titles

Program name Form title Subtitle Invoice # prefix

Page 1 — sections

Applicant section Cost table: Item Cost table: Cost Cost table: Notes Costs label Total Cost prefix Narrative question (§2) Narrative hint Applicant's Signature label Applicant signed note

Page 2 — Accounting (§3)

Section title COA label Fund box label Org box label Program box label Default COA Fund Default COA Org Default COA Program

Default COA values prefill blank boxes when an application has no coa_* values.

Page 2 — Approval (§4)

Section title Approved by label Signature label Pending note Signed note (legacy apps without baked signature) Optional footer notes

SETBC Monthly Travel Reimbursement Claim

About this app (v1)

New SETBC Monthly Travel Reimbursement Claim

There is a problem

Application Submitted

My Applications

Admin — SETBC Monthly Travel Reimbursement Claim Approvals

Quick eSign

Settings

Header / titles

Page 1 — sections

Page 2 — Accounting (§3)

Page 2 — Approval (§4)

Application

SETBC Monthly Travel Reimbursement Claim

About this app (v1)

New SETBC Monthly Travel Reimbursement Claim

Please sign in at the SET-BC Forms Hub

There is a problem

Application Submitted

My Applications

Admin — SETBC Monthly Travel Reimbursement Claim Approvals

Quick eSign

Settings

Header / titles

Page 1 — sections

Page 2 — Accounting (§3)

Page 2 — Approval (§4)

Application